The technology advancements have allowed for the e-mail to become a tool that allows us to communicate more rapidly and efficiently not only in our personal and social environment, but also at work. However, we have to be very careful because this useful tool might also be very harmful, especially at work.
Here are some tips when using e-mails at work:
· You always want to show yourself as being polite and professional. Therefore, always start your e-mails with a proper greeting. i.e. “Hello”, “Hi”, “Dear XYZ”, or “To whom it may concern”.
· Take some time to compose a good subject line, at that it reflects what the e-mail is all about. By doing a good job at this simple step, your e-mail will get the proper attention that it deserves.
· As with any correspondence, you should always write your e-mails following the 5Cs to make sure that it is Clear, Concise, Complete, Correct, and Courteous.
· Before forwarding any e-mail from somebody else, always ask for their permission first. This will avoid potential trust conflict in the future.
· Make sure that you are taking time to answer to your e-mails in a timely fashion; this will show your professionalism. If you know in advance that you are not going to be able to take some time to reply to an e-mail, you should at least reply to the sender with a quick message that you have received the e-mail and that you will soon review it.
· Do not send personal e-mails through your work’s e-mail account. This is viewed as being not professional at work.
· Remember that your work has the capability to retrieve and review any e-mails sent, received, and even those that you have deleted. So do not write, or include anything that could potentially put your job in jeopardy.
http://www.ehow.com/how_2293051_use-proper-email-etiquette-work.html
Good post! This is a really great point: "Remember that your work has the capability to retrieve and review any e-mails sent, received, and even those that you have deleted. So do not write, or include anything that could potentially put your job in jeopardy." This can also apply for some myspace and facebook pages! I have heard that some people have been turned down from a job because their prospective boss found some of their information/pictures on myspace or facebook inappropriate.
ReplyDeletegood point about companies being able to retreive emails at any time. I dont think people fully understand this and we hear about it all the time on the news or something about somone getting in trouble through emails sent between their work emails,especially teachers for some reason. great points again!
ReplyDeleteThis is a great post! And it is really helpful as I work within a company that I am constantly sending and receiving e-mails.
ReplyDelete"Take some time to compose a good subject line, at that it reflects what the e-mail is all about. By doing a good job at this simple step, your e-mail will get the proper attention that it deserves." I like this bullet point, because it is slammed at work or my mailbox is loaded, I will quickly skim the subject lines to ready over the more important one. It is a great idea for people to take their time on the subject lines because other employees might do the same.
Some people might not take emails as seriously, because they are a relatively new and easy way to communicate. This post emphasizes shows how important every aspect of communication while on the job is, even something as simple and casual as emails.
ReplyDeleteThis is a good post! I know as a professional writer I need to remember to respond to emails in a timely manner. I get stay busy and sometimes open an email and forget about until a couple of days later. I feel awful and it makes me seem like I have poor communication skills! There are tips that I am sure every one of us can use to our benifits.
ReplyDeleteI like your video clip, even though it is a FOX one...haha...
ReplyDeleteI also like what they say about using the company's format before you branch off to your own.
The focus of this was young people, which I also liked. You have a glaring error in your title with the spelling of properly which needs immediate attention...lol (whoops...)
Thank you for all of your comments. I am glad that it was a helpful blog. Thank you especially for catching my spelling error... (Embarrassing)... lol
ReplyDelete